Remove Text Formatting in Microsoft Office

November 14, 2008 · Filed Under Keyboard Shortcuts, Microsoft Office, Tips · Comment 

Use the Ctrl+Space keyboard shortcut to remove formatting from text in Microsoft Office programs like Word, Excel and Outlook.  This command strips fonts, styles, indenting, etc. and leaves only the plain text.

To remove text formatting:

  1. Select text in any Microsoft Office program.
  2. Press Ctrl+Space.  The formatted text is converted to plain text.

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Paste Plain Text in Microsoft Office

November 14, 2008 · Filed Under Keyboard Shortcuts, Microsoft Office, Tips · 1 Comment 

Paste Special When you copy text from a web page and paste it in an email message or Word document, you end up pasting the fonts, formatting and styles along with the text.  But sometimes all you want is the plain text. 

One option is to select "Paste Special" from the "Edit" menu or Office 2007 ribbon bar. 

Another option is to use the Ctrl+Space keyboard shortcut available in Microsoft Office programs like Word, Excel and Outlook. 

Here’s how it works:

  1. Select and copy text in any program (typically using Ctrl+C).
  2. Paste the text into any Microsoft Office program (Ctrl+V).
  3. Select the text you just pasted.
  4. Press Ctrl+Space.  The formatted text is converted to plain text.

Note that the Ctrl+Space keyboard shortcut clears the formatting from any text in a Microsoft Office program, not just pasted text.

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